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General Terms and conditions
ENTIRE AGREEMENT:
This agreement contains the entire understanding between AIMCOM and the CLIENT.
It supersedes all prior and simultaneous agreements between the parties. Any
adjustments/additions to this agreement must be agreed upon by both AIMCOM and
the CLIENT and will be billed accordingly.
PRE-EVENT
CONSULTATION/PHOTOGRAPH TIMES: The CLIENT agrees to a
pre-event consultation at one to two weeks before the event date in order to
finalize the actual shooting times and locations. CLIENT may submit a request
list (in writing) for specific photographs. The bride and or groom agree to set
aside at least one hour of time that ends ½ an hour before the ceremony
commencement of the wedding and a 45-minute time frame afterward for
photographs that cannot be obtained during the wedding. If the bride’s or
groom’s late arrival prevents a full hour from occurring, the photographer
shall not be held liable for failure to take desired photographs.
COOPERATION: The
parties agree to cheerful cooperation and communication for the best possible
result within the definition of this assignment. AIMCOM recommends that CLIENT
designate an “event guide” to point out important individuals for informal or
candid photographs to the photographer/videographer during the wedding that
they wish to have photographed. The photographer will not be held accountable
for not photographing desired people if there is no one to assist in
identifying people or gathering people for photographs. AIMCOM is not responsible
if key individuals fail to appear or cooperate during photography sessions or
for missed images due to details not revealed to AIMCOM.
SHOOTING TIME/ADDITIONS: The
photography schedule and selected methodology are designed to accomplish the
goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and
AIMCOM agree that cheerful cooperation and punctuality are, therefore,
essential to that purpose. Shooting commences at the scheduled start time.
HOUSE RULES: The
photographer is limited by the guidelines of the ceremony official or reception
site management. CLIENT agrees to accept the technical results of their
imposition on the photographer. Negotiation with the officials for moderation
of guidelines is CLIENT’s responsibility. AIMCOM will offer technical
recommendations only.
EVENT MEAL:
CLIENT agrees to include the photographers/videographers in the meal.
COPYRIGHTS: Until
final payment for services
rendered is made, the photographs produced by AIMCOM are protected by Federal
Copyright Law (all rights reserved).
RAW FILES: A standard clause in a photography
contract states that raw images will not be released to the client under any
circumstances. Because it is an unfinished product, requires special software
and skills to process and won't match the photographer's style. Also, there are
technical limitations, such as, many computers can't recognize raw files, and
standard photo viewers can't display them. Besides, protecting art and
brand,
photographers are hired to deliver a
final product, which is edited digital files.
EXHIBITION: CLIENT grants AIMCOM permission to display selected images resulting from this assignment as an example of AIMCOM’s work and for entrance into photographic competitions and release all claims to profits that may arise from use of images.
LIMIT OF LIABILITY: In the
unlikely event that the photographer is injured or becomes too ill to
photograph the event, AIMCOM will make every effort to secure a replacement
photographer. If the situation should occur and a suitable replacement is not
found, responsibility and liability is limited to the return of all payments
received for the event package. AIMCOM takes the utmost care with respect to
exposure, transportation and processing photographs. However, in the unlikely
event that photographs have been lost, stolen or destroyed for reasons within
or beyond AIMCOM’s control, AIMCOM liability is limited to the return of all
payments received for the event package. The limit of liability for a partial
loss of originals shall be a prorated amount of the exposures lost based on the
percentage of total number of originals.
PRICING: The charges in this
contract are based on AIMCOM's current price list. This price list is adjusted periodically,
and future orders or additions shall be charged at the prices in effect at the
time the changes/future
orders are placed.
SECURITY DEPOSIT: Security
deposit is due at the time of signing the agreement. In the event of cancellation,
the security deposit paid is non-refundable. It shall be liquidated damages to
AIMCOM in the event of a breach of contract by CLIENT. The CLIENT shall also be
responsible for payment for any AIMCOM charges incurred up to the time of
cancellation. If the event is postponed, the deposit can be transferred to the
new date, providing the new date is available. The deposit is due before any
work commences, and the remaining balance must be paid upon completion of the
last day of the event. Make payments to “AIMCOM INC.”
RETURNED CHECKS: In the
unlikely event that a check is returned from the bank, a $25 return check fee
shall be assessed.
COMPLETION SCHEDULE: Photos
shall be delivered to the Client no later than 4 weeks (28 days) and video
shall be delivered to the Client no later than 8 weeks (56 days) after the
photos & videos are taken. Photo/video shall be delivered via convenient
online platforms or in a flash drive as a convenience.
IMAGE FILE ACCESS: All
photos/videos will be kept on file for one month after final delivery. After
one month, photos/videos are moved to an archive file. There is a $200 fee
(paid upfront) for files to be recovered from the archives.
I have read and
understood the terms above. I hereby agree to the terms of this agreement.