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General Terms and conditions

 

ENTIRE AGREEMENT: This agreement contains the entire understanding between AIMCOM and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. Any adjustments/additions to this agreement must be agreed upon by both AIMCOM and the CLIENT and will be billed accordingly.

 

PRE-EVENT CONSULTATION/PHOTOGRAPH TIMES: The CLIENT agrees to a pre-event consultation at one to two weeks before the event date in order to finalize the actual shooting times and locations. CLIENT may submit a request list (in writing) for specific photographs. The bride and or groom agree to set aside at least one hour of time that ends ½ an hour before the ceremony commencement of the wedding and a 45-minute time frame afterward for photographs that cannot be obtained during the wedding. If the bride’s or groom’s late arrival prevents a full hour from occurring, the photographer shall not be held liable for failure to take desired photographs.

 

COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. AIMCOM recommends that CLIENT designate an “event guide” to point out important individuals for informal or candid photographs to the photographer/videographer during the wedding that they wish to have photographed. The photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photographs. AIMCOM is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to AIMCOM.

 

SHOOTING TIME/ADDITIONS: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and AIMCOM agree that cheerful cooperation and punctuality are, therefore, essential to that purpose. Shooting commences at the scheduled start time.

 

HOUSE RULES: The photographer is limited by the guidelines of the ceremony official or reception site management. CLIENT agrees to accept the technical results of their imposition on the photographer. Negotiation with the officials for moderation of guidelines is CLIENT’s responsibility. AIMCOM will offer technical recommendations only.

 

EVENT MEAL: CLIENT agrees to include the photographers/videographers in the meal.

 

COPYRIGHTS: Until final payment for services rendered is made, the photographs produced by AIMCOM are protected by Federal Copyright Law (all rights reserved).

 

RAW FILES: A standard clause in a photography contract states that raw images will not be released to the client under any circumstances. Because it is an unfinished product, requires special software and skills to process and won't match the photographer's style. Also, there are technical limitations, such as, many computers can't recognize raw files, and standard photo viewers can't display them. Besides, protecting art and brand,

photographers are hired to deliver a final product, which is edited digital files. 

 

EXHIBITION: CLIENT grants AIMCOM permission to display selected images resulting from this assignment as an example of AIMCOM’s work and for entrance into photographic competitions and release all claims to profits that may arise from use of images.


LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes too ill to photograph the event, AIMCOM will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. AIMCOM takes the utmost care with respect to exposure, transportation and processing photographs. However, in the unlikely event that photographs have been lost, stolen or destroyed for reasons within or beyond AIMCOM’s control, AIMCOM liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the percentage of total number of originals.

 

PRICING: The charges in this contract are based on AIMCOM's current price list. This price list is adjusted periodically, and future orders or additions shall be charged at the prices in effect at the time the changes/future

orders are placed.

 

SECURITY DEPOSIT: Security deposit is due at the time of signing the agreement. In the event of cancellation, the security deposit paid is non-refundable. It shall be liquidated damages to AIMCOM in the event of a breach of contract by CLIENT. The CLIENT shall also be responsible for payment for any AIMCOM charges incurred up to the time of cancellation. If the event is postponed, the deposit can be transferred to the new date, providing the new date is available. The deposit is due before any work commences, and the remaining balance must be paid upon completion of the last day of the event. Make payments to “AIMCOM INC.”

 

RETURNED CHECKS: In the unlikely event that a check is returned from the bank, a $25 return check fee shall be assessed.

 

COMPLETION SCHEDULE: Photos shall be delivered to the Client no later than 4 weeks (28 days) and video shall be delivered to the Client no later than 8 weeks (56 days) after the photos & videos are taken. Photo/video shall be delivered via convenient online platforms or in a flash drive as a convenience.

 

IMAGE FILE ACCESS: All photos/videos will be kept on file for one month after final delivery. After one month, photos/videos are moved to an archive file. There is a $200 fee (paid upfront) for files to be recovered from the archives.

 

I have read and understood the terms above. I hereby agree to the terms of this agreement.